What it does

F-Gas records that stay with the equipment

F-Gas leak check intervals are set by the refrigerant charge in CO2 equivalent, not by a fixed annual date, so one site can carry three different clocks. Gafferly keeps every piece of equipment as its own record, with its make, model, serial, last service and next due date, and any job linked to the unit shows in that unit's service history, which is where an F-Gas history actually needs to live. The logbook itself is built in the form builder, it is not a supplied document.

The record follows the equipment

Link each visit to the unit and it lands in that unit's service history, with the completed logbook on the job, so a full history is one screen rather than three engineers' job sheets from different years.

A different interval per unit on the same site

Each unit keeps its own last service and next due dates, so a freezer pack and a bottle cooler can sit on different clocks. The Reminders board works a year on from each unit's last service. For six- or three-monthly checks, run a service contract at that frequency.

The post-repair check does not get lost

A repair starts a fresh short-notice verification. Book it on the job at the time rather than hoping the recurring schedule catches it, because it will not.

Your own logbook fields

Build the record with the fields you actually use, make it compulsory before the job closes, and attach photos and a signature.

How it works

Add the equipment against the site, with its refrigerant and charge
Set its next due date, or a service contract at the leak check frequency it needs
Build your F-Gas logbook once in the form builder
The engineer completes it on site, with photos and a signature
Link the job to the unit, so the visit stays in that unit's service history

What it does not do

Gafferly does not ship an F-Gas logbook as a built-in document. CP12 and EICR are the only two built-in certificates. This is form builder work.
It does not calculate CO2 equivalent from refrigerant type and charge, and it does not work out your leak check interval. The Reminders board assumes a yearly interval from each unit's last service, and service contracts are set per customer rather than per unit.
It is not a refrigerant cylinder register. Parts stock is tracked across your store and vans, but there is no cylinder-by-cylinder record of gas recovered or reclaimed.
TM44 air conditioning inspections are lodged on a government register by an accredited assessor and have nothing to do with us.

Most relevant to

Common questions

How often does F-Gas equipment need a leak check?

It depends on the charge measured in CO2 equivalent, not on the calendar. Under Article 4 of assimilated Regulation (EU) 517/2014, equipment containing 5 tonnes of CO2 equivalent or more but less than 50 must be checked at least every 12 months. From 50 tonnes to less than 500, at least every six months. At 500 tonnes or more, at least every three months. Where a leakage detection system is installed, each of those intervals is halved in frequency, so they become 24 months, 12 months and six months respectively.

Why does one site have several different leak check dates?

Because the interval is set per piece of equipment by its own charge, not per property. A large VRF system and a single split in the same building can sit in different bands, and a unit below 5 tonnes CO2 equivalent does not require a scheduled check at all. That is why an F-Gas record kept against the customer rather than the asset stops being useful the moment a site has more than one machine.

Does Gafferly work out my CO2 equivalent for me?

No. You know your refrigerant and your charge, and the arithmetic is yours or your certification body's. Gafferly holds the record and the schedule you set. Software that guessed at a compliance interval on your behalf would be a liability rather than a help.

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