Everything from the first call to the paid invoice
Gafferly runs the whole job: booking it, doing it, proving it and getting paid for it. No bolt-ons, no per-feature upsells, and nothing you have to keep in your head.
Smart diary that fills itself
Drag jobs onto the right engineer, see the whole week, and never double-book again. The diary knows who is free and where they are.
Book from the phone while the customer is still talking. Recurring work like annual services repeats itself, and the capacity strip shows you the next two weeks at a glance so you know what you can promise.
Job map & on-my-way texts
See the day's jobs plotted on a map, then send the customer an accurate 'on my way' text. Fewer missed appointments, fewer angry calls.
Every job lands on a map so you can group work by area instead of sending a van back across town. Running late? One tap tells the customer before they ring you.
Quotes that get signed
Send a clean, branded quote the customer can read and e-sign from their phone in seconds. You get a notification the moment they say yes.
Build quotes from your own price book, add photos and optional extras, and let the customer accept without printing anything. Unanswered quotes chase themselves.
Get paid faster
Turn an accepted quote into an invoice in one tap. Take card payments, deposits and part-payments online, and watch them reconcile themselves.
Connect your own Stripe account so the money lands in your bank, not ours. Overdue invoices chase themselves on a schedule you set, and credit control shows you who owes what.
Xero in one click
Connect Xero once and every invoice and payment flows straight through. No double entry, no shoebox of receipts at year end.
Invoices, credit notes, payments, write-offs and voids all mirror across. Your customers become Xero contacts automatically.
Proof on every job
Engineers add before and after photos, video and PDFs from site. Certificates and a full customer history sit on one screen when a complaint lands.
Build your own checklists, risk assessments and handover forms in the form builder, with photo evidence and signatures baked in. Gas and electrical firms get proper CP12 and EICR certificates on top.
Up and running the same day
Book the work
Take the call, drop the job on the diary, and assign the right engineer with the right kit.
Do the job
Your engineer gets it on their phone: directions, the customer history, and a place to add photos and sign off.
Get paid
Invoice in a tap, take payment online, and let it sync to Xero while you move to the next one.
The bits that quietly save the day
Customer 360
Every job, quote, invoice, photo, certificate and message for a customer on one screen. No more digging through email when a complaint lands.
Your own forms
Build checklists, risk assessments, surveys and handover sheets with photos, pass/fail and signatures. Make them compulsory before a job can be closed.
Messages in one thread
Texts and emails to a customer sit together against the job, so anyone in the office can pick up where the last person left off.
Credit control
See who owes what and how late, and let the chasers do the awkward part for you.
Certificates that hold up
Proper CP12 gas safety records and EICR electrical reports, branded, stored against the property and sent to the customer.
Planned maintenance
Service contracts that generate next year's visit automatically, so the recurring work does not quietly fall off the books.
Website lead capture
Drop a form on your site and enquiries land straight in Gafferly instead of a shared inbox nobody watches.
Works in the van
Apps for iPhone and Android, plus any phone browser. Fill forms with no signal and they sync when you are back in range.
See it on your own jobs
30 days free with every feature unlocked. Cancel before it ends and pay nothing.